Expert Tips for an
Effective Response
Dealing with inquiries or requests for information from the Dutch tax authorities can be overwhelming. Sometimes, tax managers and CFOs feel completely overburdened. Questions and information requests often come with tight deadlines and when the requested information is provided, taxpayers are left waiting for months before they get any response. And when the tax authorities finally do respond, in most cases this means … more questions.
Receiving a letter of inquiry or request for information from a tax inspector is a critical moment. To ensure a thorough and effective response, it is crucial to avoid impulsive reactions. Take the time to carefully address the letter and determine whether the questions fall within the inspector’s jurisdiction and require a response.
Factors to Consider When Responding:
1. Understanding the Inspector’s Authority
Clarify who the inquiry or investigation is directed at. Is it the taxpayer? Or is the inquiry or investigation aimed at someone else and is information requested in a third-party investigation? Seek clarification if needed.
2. Defining the Specifics of the Request
Analyze the exact information being asked for. Determine if the tax inspector is seeking specific documents or general, unspecified information. Ensure there is an obligation to provide the requested information. Do not volunteer information.
3. Client Involvement is Crucial
This seems obvious but we often observe this factor being mishandled in practice. When answering questions related to a client, advisors should involve the client in addressing the questions and conducting the factual investigation. The input of the client is vital for an accurate and comprehensive response and by including the client, you ensure the response is aligned with the client’s best interests.
4. Patience is Key
We understand that you want the request for information off your desk. Nevertheless, avoid rushing through the process to prevent miscommunication, misinterpretation of information and undesirable outcomes. Take your time to provide an accurate and structured response.
Focus on providing factual and concise responses without disclosing more information than necessary.
For assistance with requests for information from tax authorities, please contact us:
Email: info@halprin.law
Phone: +31 20 211 78 30